The KV In Year Movements application will allow Users to produce P45, P46 and, if relevant, P46PEN details for transmission to HMRC via the internet.

The system has been subjected to full HMRC recognition and has received recognition approval.

This new application will, at the Users request, draw down Leaver data from within existing Payroll files libraries (P45 Part 1) as part of the process of filing a return.

For New Starters, the application will offer the User the opportunity to enter the new employee’s unique Reference Number within KVPAY to retrieve data and pre fill the New Starter screen with personal detail. The User can then enter the remaining detail required to finalise the entry (P45 Part 3). A similar process also exists for a New Starter to generate a request for a Tax Code (P46).

The User may review and, if necessary, change or delete data which has yet to be forwarded to HMRC.

The application also includes an option to print a report of all employees whose detail are on file, awaiting transmission.

The function to prepare a P45/P46 file for transmission will perform a validation check on the data and, if there are any errors detected, a report will be produced. The data in error must be corrected before resubmitting the option to produce a submission file. If there are no errors then a file will be prepared in readiness for transmission to HMRC via the internet.

If the transmission process fails for any reason the User may restore the P45P46 file and re-run the process.

The same facilities exist for the entry of P46PEN details, maintenance and reporting of this detail, preparing this detail for transmission and restoring the detail, if required.